REGULATION OF PAY AND ALLOWANCES OF A GOVT. SERVANT WHO’S WHERE ABOUTS ARE NOT KNOWN

1. If an employee has disappeared leaving his family and if his where about are not known the family should have lodged a complaint with concerned police station
2. The police authorities after due investigation should have issued a report that the employee has not been traced after all the efforts had been made by the police.
3. The said report of the police in original should be filed by the family preferring the claims due to the Govt. servant.
4. The family should also execute a indemnity bond that all the payments made will be adjusted against the payment due to employee in case he appears on the scene and makes any claim.
5. While making payments of above dues, the Head of the office will assess all Govt. dues against the Govt. servant and affect the recovery.
6. The family can be paid salary due for the duty period of the Govt. servant till the date of disappearance, the encashment of leave if any due to the legal heir after lapse of one year from the date of filing of FIR.
7. In respect of GPF amount standing at his credit, it shall be paid to the nominee as per the nomination filed by the Govt. servant after lapse of one year from the date of filing of FIR.
8. After lapse of one year from the date of disappearance, the family pension and retirement gratuity proposals may be entertained from the family.
9. In the case of missing employee, Family pension is payable from the date of lodging of FIR. Family Pension will however be sanctioned after one year the date of lodging the FIR after obtaining the Indemnity bond only. 
10. After lapse of seven years from the date of filing of FIR, an application for compassionate appointment shall only be entertained from the eligible family member for consideration GO.MsNo.378, GAD (SER.A) dept.dt.24-08-99.
11. A fresh police report shall be obtained that the missing Govt. employee is not traceable while considering the application for compassionate appointment.
12. The application for compassionate appointment shall be entertained within one year from the date of completion of seven years from the date of filing of FIR with police. And the appointment has to be made after approval of the Government in administrative secretary only. 
13. This benefit shall not be applied to the cases of Govt. servant who had less than 7 years of   service to retire on the date from which the FIR is filed.
14. Who is suspected to have committed fraud, are suspected to join any terrorist, extremist organization or suspected to have gone abroad, the application for compassionate appointment shall not be considered.[Authority: Cir.Memo.No.60681/Ser.A/2003-1 of GAD(Ser. C) Dept dt. 12-08-2003]
15. A bond shall be obtained from the dependent at the time of appointment with a condition that if such missing Govt. employee is alive anywhere at a later date, the services of the person so appointed are liable for termination.
16. GIS, APGLI and insurance claims shall be settled after completion of 7 years from the date of filing of FIR.

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REGULATION OF PAY AND ALLOWANCES OF A GOVT. SERVANT WHO’S WHERE ABOUTS ARE NOT KNOWN

 

• If an employee has disappeared leaving his family and if his where about are not known the family should have lodged a complaint with concerned police station.

• The police authorities after due investigation should have issued a report that the employee has not been traced after all the efforts had been made by the police

• The said report of the police in original should be filed by the family preferring the claims due to the Govt. servant

• The family should also execute a indemnity bond that all the payments made will be adjusted against the payment due to employee in case he appears on the scene and makes any claim

• While making payments of above dues, the Head of the office will assess all Govt. dues against the Govt. servant and affect the recovery

• The family can be paid salary due for the duty period of the Govt. servant till the date of disappearance, the encashment of leave if any due to the legal heir after lapse of one year from the date of filing of FIR

• In respect of GPF amount standing at his credit, it shall be paid to the nominee as per the nomination filed by the Govt. servant after lapse of one year from the date of filing of FIR

• After lapse of one year from the date of disappearance, the family pension and retirement gratuity proposals may be entertained from the family

• In the case of missing employee, Family pension is payable from the date of lodging of FIR. Family Pension will however be sanctioned after one year the date of lodging the FIR after obtaining the Indemnity bond only. 

• After lapse of seven years from the date of filing of FIR, an application for compassionate appointment shall only be entertained from the eligible family member for consideration GOMsNo.378, GAD (SER.A) dept.dt.24-08-99

• A fresh police report shall be obtained that the missing Govt. employee is not traceable while considering the application for compassionate appointment

• The application for compassionate appointment shall be entertained within one year from the date of completion of seven years from the date of filing of FIR with police. And the appointment has to be made after approval of the Government in administrative secretary only. 

• This benefit shall not be applied to the cases of Govt. servant who had less than 7 years of service to retire on the date from which the FIR is filed.

• Who is suspected to have committed fraud, are suspected to join any terrorist, extremist organization or suspected to have gone abroad, the application for compassionate appointment shall not be considered.[Authority: Cir.Memo.No.60681/Ser.A/2003-1 of GAD(Ser. C) Dept dt. 12-08-2003]

• A bond shall be obtained from the dependent at the time of appointment with a condition that if such missing Govt. employee is alive anywhere at a later date, the services of the person so appointed are liable for termination.

• GIS, APGLI and insurance claims shall be settled after completion of 7 years from the date of filing of FIR

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DRAWL OF PAY AND ALLOWANCES DURING THE MIDDLE OF MONTH

• When a Government servant is transferred from one department to another where there is change in the controlling authority 

• When a Government servant is promoted from NGO to Gazetted post or reverted from GO and NGO involving a transfer

• When a Government servant finally quits the service

• When one is transferred to Foreign Service/ deputation

• When one is transferred from one public works division to another or forest

• In case of transfer out side the audit circle

• When deputed to famine duty 

[Authority: Art. 72 of A P Financial Code Volume-I ]

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PAY AND ALLOWANCES

• The claim is not admissible before expiry of month except in exceptional cases [Authority: Art 72 of A P Financial Code Volume-I ]

• All enclosures to the Pay Bill should be in ink signed by the competent authority.

• Indication as to whether the post is/are permanent or temporary. If temporary the G.O. No. and date in which the posts were last sanctioned is to be noted [ Authority: SR 7 of TR 16 A.P Treasury Code Vol-I ]

• Declaration from the controlling officer in respect of temporary establishment beyond the period of sanction is to be enclosed. (This is applicable for a period of three months after expiry of last sanction)

•  When the staff is for a specified period this will not arise

•  When the schemes is continuous one and the original sanction is given at least for a period of one year, the certificate is acceptable [Authority: G.O.Ms.No.163 Fin.(Accts.) Dept. Dt. 25-6-73 and G.O. Ms. No.268 Finance (Accts.)Dept.dt.05-11-1973]

• Separate claim has to be preferred in respect of AIS officers duly noting the same on the right side top of the bill with red ink as “AIS BILL”. If any change in the gross of the bill it should be supported by pay slips in original issued by the PAO Hyderabad when the claim is either preferred for the first time or an increase in pay is noticed and other recovery schedules.

• Separate bills for permanent and temporary establishment and for Plan and Non Plan shall be presented [Authority: SR 7 of TR 16 A.P.T.C. Vol.I] 

• Correct schedules in respect of all deductions like GPF, Class IV GPF, CSS, APGLI, PT, GIS, CPS, all loans and advances, Interest on loans, EHF except FA, Spl. FA & EA, IT etc., are to be enclosed in Prescribed proforma in triplicate duly signed by the DDO . Employee I.D. Number should be noted in all employee related claims and all schedules invariably. [Authority: SR 2(1) of TR 16] and [Rule 10 of GPF Rules and Govt Act No 87789/B/dt 21-5-68] A.P. Treasury Code Volume – I.]

• Total deductions should be tallied with reference to schedules. [Authority: SR 2(i) of TR 16 A.P. Treasury Code Volume-I ]

• The Accountant concerned is totally responsible for Arithmetical accuracy of the bill [Authority: SR 7 of TR 16 A.P. Treasury Code Volume-I ]

• Certificate for the drawl of HRA and other compensatory allowances should be furnished [Authority: Note 2 of SR 4 under FR 44]

• If, the bill relates to leave salary, the period of leave, nature of leave should be noted in the bill duly Supported by leave sanction orders issued by the competent authority. The leave already availed and balance of leave at their credit should be noted in leave proceedings.[Authority: G.O.Ms.No.384 F & P (FW TR I) Dept.dt.05-11-1977]   

• Number of posts in each category/designation/ scale of pay and pay drawn by the Individual to be tallied with reference to entries in fly leaves besides maintaining SLO Register for observation of cadre strength. [Authority: Article 72 of A P Financial Code Volume –I]

• Place of payment is to be noted on the Top of the bill in the Red Ink, TBR No. and Date should be noted at appropriate Column and also indicate Plan and Non Plan on the bill. [Authority: S.R.7 T.R. 16 A.P. Treasury Code Vol-I] 

• Sanction of continuance of Temporary Post with the period should be noted in the bill [Authority: S.R.7 T.R. 16 A.P. Treasury Code Vol-I ]

• List should be furnished in respect of the persons whose names have been omitted in the pay bill with reasons. [ S.R.9 T.R. 16 of APTC Vol.I]

• The claim in respect of each item Under Pay, DA, HRA, CCA etc., in the bill shall be rounded off to the nearest rupee. [ Authority: S.R.2 (g) T.R.16 T C Volume – I and Art.321 and 322 of A.P. FC Volume-I ]

• A Certificate to the effect that the Income Tax has been recovered from the employees who comes under the purview shall be appended in the pay bill for the month of February payable in March 

• A certificate to the effect that the APEWF Contribution @ 20/- from all cadres shall be deducted in the March Salary bill payable on April may be appended. [ Note under Art.325 of A.P. Financial Code Volume-I ]

• A certificate to the effect that the Permanent Advance Acknowledgement has been sent to the A.G. A.P. Hyderabad shall be appended in the salary bill of April payable in May 

• A certificate to the effect that the service verification as on 31st March of all employees have been made in the S.R.s shall be appended in the salary bill for MAY payable in JUNE [Authority: Note under Art 325 of A P Financial Code Volume-I ]

• In the Pay bill for the month of December, recovery of Flag Day fund @ Rs.20/- from NGOs and @ Rs. 50/- from Gazetted Officers may be affected. This should be shown in the salary bill form in Non Govt. deductions column. (Authority: G.O.Ms.No.299 Home (Gen. C) Dept.dt.18-12-2007)

• The certificate prescribed G.O.Ms.No.163 Finance (Accounts) Dept dt.25-6-73 and G.O.Ms.No.67 F&P, Dt. 16-2-76 in respect of the Temporary Estt. Continued beyond the sanction period should be enclosed to the pay bill.

• The entries in respect of all kinds of employee related bills should be noted in the flyleaf Register and cadre strength particulars with regard to Duty pay, leave salary, subsistence allowance and vacancy particulars should be noted in the S.L.O. Register along with token number and date.

• In respect of claims of fresh appointments the relevant orders of the selection authority Government and appointing authority should be obtained 

• In case of 1st salary bill of a newly recruited employee, a certificate to be appended to the effect that the Physical fitness certificate has been obtained and filed in the DDOs office.

• In case of 1st pay bill of a newly recruited employee an amount of Rs 50/- is to be recovered towards APEWF subscription compulsorily. [Authority: G.O. Ms. No. 68 dt. 24-04-1992]

• In case of first salary bill of a new employee, a certificate to the effect that the appointment was made in accordance with the provisions contained in Section 4 of Act 2 of 1994 issued by the appointing authority only. Other wise the pay bill shall be returned by the treasury officer. The Pay bill should be preferred in duplicate by the DDO. Original should be passed and the duplicate should be retained in the treasury, making an entry the separate register maintained for this purpose.[ Authority: GO MS NO 68 F&P FW PC-I DEPT DT 24-4-92 & Memo.No.P2/28950/6 dt. 18-10-96 of DTA AP Hyderabad.]

• Original LPC should be insisted for 1st drawl of salary bill of the transferred employee duly noting the date of joining of the individual in the post under proper attestation of the DDO who presents the pay bill.[TR.23of APTC Vol.I]

• In respect of transferred employee the minimum pay with usual allowances attached to the post has to claimed for first 3 months without LPC

• In respect of GIS claims, subscription shall be recovered from the employee Irrespective of his being on duty, leave or suspension

• No interest on arrears of subscription due, shall be levied, if the non-recovery is due to delayed payment of salary

• If an employee is on EOL during which no salary is payable, his subscription for the month for which no payment of salary is made to him, shall be recovered with interest admissible under the scheme is not more than 3 installments from his salary for the months following the month in which he resumes duty after leave. If an employee dies while on EOL, the subscription due from his shall be recovered with interest from his family under the scheme. 

• No salary bill shall admit in respect of new appointment without PRAN number 

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